Invoice template for VIC businesses
Free, ATO-compliant invoices for businesses in Melbourne, Geelong, Ballarat and Bendigo. GST or no GST, your ABN and licence number on every document, and a PDF ready to email before you leave the job.
- Federal ATO fields
- GST optional
- Licence number supported
- Free to use
- From
- Northside Electrical Pty Ltd
- ABN 12 345 678 901
- Bill to
- Harbourview Property Group
- ABN 98 765 432 109
- Invoice no.
- INV-1042
- Date issued
- 14 July 2026
| Description | Qty | Amount |
|---|---|---|
| Site inspection & report | 1 | $450.00 |
| Installation labour (6 hrs) | 6 | $720.00 |
| Materials — as quoted | 1 | $286.00 |
Does VIC have its own invoice rules?
Not for tax. GST, ABNs and the tax invoice requirements are set federally by the ATO, so an invoice that is valid in Victoria is valid in every other state and territory. There is no VIC version of a tax invoice, no different GST rate, and no different registration threshold.
What does change at the state line is everything around the invoice: who licenses your trade, who you deal with in a consumer dispute, and what your customers have come to expect on the paperwork.
The VIC context
Victoria's trade licensing sits across several bodies — the Victorian Building Authority for building practitioners, Energy Safe Victoria for electrical work, and Consumer Affairs Victoria for general trader obligations. Where a licence or registration number applies, adding it to the invoice saves a follow-up email.
One practical note
Victorian domestic building work has its own contract and insurance requirements administered by the VBA. Your invoice sits alongside those obligations rather than replacing them.
The federal requirements that do apply
These are the ATO's tax invoice requirements for a taxable sale under $1,000. They are the same in VIC as everywhere else.
| What must appear | Why the ATO requires it |
|---|---|
| That the document is intended to be a tax invoice | Without it, the document is just an invoice. Your customer's ability to claim a GST credit depends on this being unambiguous — in practice, the words “Tax invoice” on the document. |
| The seller's identity | Your business or trading name, so the customer knows who supplied the goods or services. |
| The seller's ABN | Your Australian Business Number. If you supply a business and do not quote an ABN, they may be required to withhold 47% of the payment. |
| The date the invoice was issued | Fixes the invoice to a tax period for both sides. |
| A brief description of the items sold | Including the quantity where it applies, and the price. Enough that the customer can tell what they are paying for. |
| The GST amount | Shown as a separate amount, or as the statement “Total price includes GST” — the latter only where the GST is exactly one-eleventh of the total. |
| The extent to which each sale is taxable | Where some lines carry GST and others do not, the invoice must make clear which is which. |
Above $1,000
The buyer's identity or ABN must also appear. InvoiceGen captures the buyer's details on every invoice, so the same document works either side of the threshold.
Pick the template that matches your registration
The GST question, not the state, is what determines which document you should be issuing.
GST tax invoice
For VIC businesses registered for GST. Shows GST at 10% as a separate amount.
Learn more →Invoice — no GST
For VIC businesses under the $75,000 threshold. No GST, headed 'Invoice' rather than 'Tax invoice'.
Learn more →ABN invoice
For VIC sole traders and contractors invoicing under an ABN.
Learn more →Invoicing in VIC, sorted
Free, unlimited invoices with your ABN and licence details on every one. Nothing to install.
Frequently asked questions
Is there a specific invoice template for VIC?
Not for tax purposes. GST and tax invoice requirements are set federally by the ATO and are identical in every state and territory, so an invoice that is valid in VIC is valid everywhere in Australia. What varies locally is trade licensing and the fair trading body you deal with — which is why VIC businesses often add a licence number to the document even though the ATO does not require one.
Do I need a VIC licence number on my invoice?
The ATO does not require it. But for licensed trades, Consumer Affairs Victoria and your customers generally expect to see it, and including it removes a question before it is asked. InvoiceGen lets you add it to your business profile so it appears on every document.
Do I charge GST at a different rate in this state?
No. GST is a federal tax at a flat 10% across all of Australia. There is no state variation in the rate, the registration threshold or the tax invoice requirements.
Who do I contact about an invoicing dispute in VIC?
For consumer and trader disputes, Consumer Affairs Victoria is the starting point. For tax matters — GST, ABN, record keeping — it is the ATO. For unpaid commercial debts, the state's small claims or civil tribunal process applies. Getting the invoice itself right is what makes any of those routes straightforward.
How long do I need to keep my invoices?
Generally at least five years, and this is a federal requirement so it applies identically in every state. Electronic copies are acceptable provided they are complete and you can produce them if asked.